Visa Information

If you are planning to attend the 3rd International Summit on Toxicology and Applied Pharmacology (May 22-24, 2025) in Amsterdam, Netherlands, you may need a Schengen Visa to enter the country. Below is essential information regarding the visa application process:

Do You Need a Visa?

The Netherlands is part of the Schengen Zone, meaning citizens from certain countries can enter without a visa for short stays (up to 90 days within 180 days).

Visa-Exempt Countries

Citizens of the EU, EEA, UK, USA, Canada, Australia, Japan, and several other countries do not require a visa for short stays but must ensure their passport is valid for at least 3 months beyond the departure date.

Visa-Required Countries

If you are from India, China, Pakistan, Egypt, Nigeria, and other non-Schengen countries, you must apply for a Schengen Visa before traveling.

Types of Visas for Conference Attendees

  • Short-Stay Schengen Visa (Type C) – This is required for conference participation and business meetings in Amsterdam for up to 90 days.
  • Business Visa – If you are attending as a speaker, exhibitor, or business delegate, you can apply for a Schengen Business Visa under the short-stay visa category.

Visa Application Process

  1. Check Your Eligibility
    Visit the Dutch Immigration and Naturalisation Service (IND) website or your nearest Dutch consulate to verify your visa requirements.
  2. Gather Required Documents
    • Valid Passport (at least 3 months beyond your planned departure date and issued within the last 10 years)
    • Visa Application Form (filled and signed)
    • Recent Passport-Sized Photos
    • Conference Invitation Letter (provided upon request after successful registration)
    • Proof of Accommodation (hotel reservation or invitation from a host)
    • Travel Itinerary (flight bookings)
    • Travel Insurance (minimum coverage of €30,000)
    • Proof of Financial Means (bank statements, salary slips, sponsorship letter, etc.)
    • Visa Fee Payment (typically €80, but varies based on nationality and age)
  3. Schedule an Appointment
    • Book an appointment at the Dutch embassy, consulate, or visa application center (VFS Global) in your country.
  4. Attend the Visa Interview
    • Submit documents, provide biometrics (fingerprints), and answer interview questions.
  5. Wait for Processing
    • Processing time usually takes 15-45 days, so apply at least 2 months before travel.
  6. Collect Your Visa
    • Once approved, check the visa for accuracy before traveling.

Special Notes for Conference Participants

  • Registered attendees can request an official invitation letter from the conference organizers to support their visa application.
  • Ensure your Schengen visa covers the Netherlands, as some visas may be limited to specific countries.
  • If you plan to visit multiple Schengen countries before or after the conference, apply for a multiple-entry visa.

For more details, visit the Dutch Government’s official immigration website:
https://www.netherlandsworldwide.nl/

If you need a visa invitation letter, contact the conference organizing team after completing your registration.